How to Get Reminders for Overdue Asana Tasks

The problem: Asana doesn't remind you about overdue tasks

Asana has a robust notification system for activity — new assignments, comments, status updates, and approaching due dates. But once a task's due date has passed, Asana goes silent. There's no built-in way to get a daily or weekly email listing your overdue tasks.

This is a problem for teams that manage recurring deadlines like tax filings, monthly payments, compliance reviews, or client deliverables. If you rely on Asana alone, overdue tasks can sit unnoticed for days or weeks.

Option 1: Manual workarounds in Asana

You can partially solve this with Asana's built-in features, but each approach has trade-offs:

Advanced search reports

Create a saved search filtered to tasks where the due date is before today. You'll need to open this report manually to check it — Asana won't email it to you. It also doesn't let you set a threshold (e.g. only tasks overdue by 7+ days).

Rules and custom fields

Asana Rules can trigger actions when a task is marked complete or moved, but there's no rule trigger for “task is now overdue.” You'd need to add a custom field, manually flag tasks, and build rules around that — which defeats the purpose of automation.

My Tasks view

The “My Tasks” view groups tasks by due date, showing an “Overdue” section. This works if you check it daily, but there's no push notification — you have to remember to look.

Option 2: Set up automatic reminders with TaskPoke

TaskPoke connects to your Asana account and sends you email reminders when tasks are overdue. No manual checking required.

Here's how it works:

1. Sign in with Asana — one-click OAuth, read-only access to your tasks.
2. Set your overdue threshold — choose how many days overdue a task needs to be before you get notified (7, 30, 90 days, etc.).
3. Add filters — optionally narrow reminders to specific tags or projects (e.g. only tasks tagged “taxes”).
4. Get email summaries — TaskPoke checks your tasks daily (Pro) or weekly (Free) and emails you a list of overdue tasks with direct links back to Asana.

The free plan covers up to 5 overdue tasks with weekly reminders. The Pro plan ($5/mo) adds daily reminders, unlimited tasks, custom thresholds, and notification history.

When do you need overdue task reminders?

• Tax deadlines — quarterly filings, annual returns, estimated payments
• Recurring payments — vendor invoices, subscriptions, payroll items
• Client deliverables — project milestones, review cycles, approval deadlines
• Compliance & audits — regulatory filings, internal reviews, certifications
• Team accountability — managers who need visibility into overdue work across projects

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